Leave Policy 2025

Introduction

This Leave Policy outlines the types of leave available to all full-time employees at Modrix Technologies and the procedures to apply for them. The goal is to ensure employees have adequate time off to maintain work-life balance while keeping business operations running smoothly.

Scope & Eligibility

This policy applies to all permanent, full-time employees of Modrix Technologies. Contractual and part-time employees are governed under separate agreements.

**Effective date:** January 1, 2025

Types of Leave

Casual Leave (CL)

**Entitlement:** 12 days per calendar year

**Purpose:** Personal matters, family obligations, or short-term needs

**Notice required:** Minimum 24 hours prior notice

**Encashment:** Not allowed; lapses at year end

Sick Leave (SL)

**Entitlement:** 8 days per calendar year

**Purpose:** Personal illness or medical appointments

**Medical certificate:** Required for absences exceeding 2 consecutive days

**Carry-forward:** Up to 5 days may be carried forward to the next year

Earned Leave (EL)

**Entitlement:** 18 days per calendar year (accrued at 1.5 days/month)

**Purpose:** Rest, vacation, or personal matters

**Notice required:** Minimum 7 days advance notice for 3+ consecutive days

**Encashment:** Allowed up to 15 days upon full settlement

Maternity / Paternity Leave

**Maternity:** 26 weeks (182 days) as per the Maternity Benefit Act, 1961

**Paternity:** 5 working days within 30 days of childbirth

Application Process

All leave applications must be submitted through the **Modrix HR Portal** under the **Leave Management** module.

Navigate to **Leave → Apply for Leave**

Select leave type, dates, and reason

Submit the request — your reporting manager will be notified automatically

Approval Workflow

StepActorTimeframe

|------|-------|-----------|

Application submittedEmployee—Manager reviewReporting ManagerWithin 24 hoursHR confirmationHR TeamWithin 48 hoursConfirmation emailSystemAutomatic

FAQs

Q: Can I cancel an approved leave?

Yes, you can cancel up to 48 hours before the leave start date via the HR portal.

Q: What if my leave request is rejected?

You may escalate to your skip-level manager or raise a ticket with HR through the Support module.